{"id":75707,"date":"2024-01-16T06:00:00","date_gmt":"2024-01-16T11:00:00","guid":{"rendered":"https:\/\/helpdeskgeek.com\/?p=75707"},"modified":"2025-02-01T00:12:25","modified_gmt":"2025-02-01T05:12:25","slug":"how-to-schedule-a-teams-meeting-in-microsoft-outlook","status":"publish","type":"post","link":"https:\/\/helpdeskgeek.com\/how-to-schedule-a-teams-meeting-in-microsoft-outlook\/","title":{"rendered":"How to Schedule a Teams Meeting in Microsoft Outlook"},"content":{"rendered":"\n

With an Office 365 account<\/a>, you can create or schedule Teams meetings from Outlook. It\u2019s a straightforward process, but the functionality is limited to users with a Microsoft Office 365 school<\/a> or work account. If you have a personal account, you will need to schedule meetings through the Teams app for mobile, PC, or web.\n<\/p>\n\n\n\n

This tutorial will show you how to schedule Teams meetings in the Microsoft Outlook app for Windows<\/a> and Android.\n<\/p>\n\n\n

\n
\"Microsoft<\/a><\/figure>\n<\/div>\n\n\n

How to Schedule Teams Meetings in Outlook (Windows)\n<\/h2>\n\n\n\n

It\u2019s easier to schedule Teams meetings<\/a> in the new or redesigned Outlook app for Windows. If you use the old Outlook app, update it in the Microsoft Store and switch to the new interface.\n<\/p>\n\n\n\n

If Outlook is up-to-date on your PC, there should be an option to switch interfaces. Select the Try the new Outlook<\/span> toggle in the top-right corner to load the new Outlook interface.\n<\/p>\n\n\n

\n
\"try<\/a><\/figure>\n<\/div>\n\n\n

Launch the Outlook (new) app and follow these steps to schedule a Teams meeting.\n<\/p>\n\n\n\n

    \n
  1. Select the Calendar<\/span> icon on the sidebar and select the New event<\/span> button.\n<\/li>\n<\/ol>\n\n\n
    \n
    \"new<\/a><\/figure>\n<\/div>\n\n\n

    Alternatively, select the drop-down button next to the \u201cNew event\u201d button and choose Event<\/span>.\n<\/p>\n\n\n

    \n
    \"choose<\/a><\/figure>\n<\/div>\n\n\n
      \n
    1. Add the meeting subject, participants, and other important details (description, end\/start time, location, etc.), then toggle on the Teams meetings<\/span> option.\n<\/li>\n<\/ol>\n\n\n
      \n
      \"toggle<\/a><\/figure>\n<\/div>\n\n\n

      If you have multiple accounts linked to your Outlook app, ensure you\u2019re scheduling the meeting from the correct account.\n<\/p>\n\n\n\n

      Select the Calendar drop-down icon<\/span> and select your preferred account.\n<\/p>\n\n\n

      \n
      \"Click<\/a><\/figure>\n<\/div>\n\n\n
        \n
      1. Tap Save<\/span> to create the Teams meeting schedule.\n<\/li>\n<\/ol>\n\n\n
        \n
        \"click<\/a><\/figure>\n<\/div>\n\n\n

        Outlook will create the MS Teams meeting and email invitations to the added participants.\n<\/p>\n\n\n\n

        How to Schedule Teams Meetings in Outlook (Mobile)\n<\/h2>\n\n\n\n

        You can schedule new Teams meetings from the Outlook mobile app if your computer isn’t handy. Open Outlook on your mobile phone or tablet and follow these steps.\n<\/p>\n\n\n\n

          \n
        1. Tap the arrow-up icon<\/span> next to the New mail<\/span> button in the bottom-right corner. Select New event<\/span> to continue.\n<\/li>\n\n\n\n
        2. Toggle on Online Meeting (Teams Meeting)<\/span>, invite attendees and provide the meeting details (date, start\/end time, location, description, etc.).\n<\/li>\n\n\n\n
        3. Tap the Checkmark icon<\/span> in the top-right corner to send meeting invites or meeting links<\/a> to the added participants.\n<\/li>\n<\/ol>\n\n\n
          \n
          \"Outlook<\/a><\/figure>\n<\/div>\n\n\n

          If you don\u2019t see the \u201cTeams Meeting\u201d option, check that you\u2019re scheduling the meeting from the correct account.\n<\/p>\n\n\n\n

          Tap New Event (Calendar)<\/span> at the top of your screen and select Calendar<\/span> below your preferred work or school account.\n<\/p>\n\n\n

          \n
          \"New<\/a><\/figure>\n<\/div>\n\n\n

          What to Do if Teams Meeting is Missing in Outlook\n<\/span><\/h2>\n\n\n\n

          Is the \u201cTeam meeting\u201d option missing when scheduling a meeting in Outlook? Do you see a \u201cSkype meeting\u201d option instead? That\u2019s likely because your organization\u2019s official meeting provider isn\u2019t Microsoft Teams.\n<\/p>\n\n\n

          \n
          \"choose<\/a><\/figure>\n<\/div>\n\n\n

          Verifying your organization\u2019s meeting provider in your Outlook calendar settings will guide your troubleshooting steps. If your organization doesn\u2019t use Microsoft Teams, you can only schedule meetings through the supported provider. Also, remember that you cannot schedule Teams meetings using a personal or family Microsoft account<\/a>.\n<\/p>\n\n\n\n

          Verify Your Meeting Provider (Windows)\n<\/h4>\n\n\n\n

          Follow the steps below to check your organization\u2019s meeting provider in the Outlook Windows app.\n<\/p>\n\n\n\n

            \n
          1. Open Outlook and select the gear icon<\/span> in the top corner to open the app\u2019s settings.\n<\/li>\n<\/ol>\n\n\n
            \n
            \"gear<\/a><\/figure>\n<\/div>\n\n\n
              \n
            1. Open the Calendar<\/span> tab on the sidebar and select Events and invitations<\/span>.\n<\/li>\n<\/ol>\n\n\n
              \n
              \"Calendar<\/a><\/figure>\n<\/div>\n\n\n
                \n
              1. Check the \u201cEvents you create\u201d section for your organization\u2019s meeting provider. If you use multiple accounts in the Outlook app, ensure the correct account is selected in the \u201cThese settings are applied at the account level\u201d drop-down box.\n<\/li>\n<\/ol>\n\n\n
                \n
                \"Check<\/a><\/figure>\n<\/div>\n\n\n

                You can\u2019t schedule Teams meetings from the Outlook app if Microsoft Teams isn\u2019t in this section. Your organization likely uses Skype or other communication services for voice\/video meetings.\n<\/p>\n\n\n

                \n
                \"Calendar<\/a><\/figure>\n<\/div>\n\n\n

                Verify Your Meeting Provider (Mobile)\n<\/h4>\n\n\n\n

                Here\u2019s how to check your organization\u2019s meeting provider in the Outlook mobile app:\n<\/p>\n\n\n\n

                  \n
                1. Open Outlook<\/span>, tap your profile icon<\/span>\/picture<\/span>, and select the Settings icon<\/span> in the bottom-left corner.\n<\/li>\n<\/ol>\n\n\n
                  \n
                  \"Mail<\/a><\/figure>\n<\/div>\n\n\n
                    \n
                  1. Select your Office 365 account in the \u201cMail accounts\u201d section.\n<\/li>\n\n\n\n
                  2. Tap Online meetings<\/span> and turn on Add online meeting to all meetings<\/span> to see your organization\u2019s meeting provider.\n<\/li>\n<\/ol>\n\n\n
                    \n
                    \"Online<\/a><\/figure>\n<\/div>\n\n\n

                    Schedule Teams Meeting in Outlook with Ease\n<\/h2>\n\n\n\n

                    Setting up Teams meetings through Outlook is straightforward if your organization uses Teams as its meeting provider. If your organization has multiple meeting providers, contact your administrator to enable or switch to Microsoft Teams.\n<\/p>\n\n\n\n

                    Re-enable the Teams meeting add-in or run the Microsoft Support Recovery Assistant if you still can\u2019t schedule Teams meetings in Outlook. See our tutorial on restoring Microsoft Teams Meeting to Outlook<\/a> for troubleshooting instructions.\n<\/p>\n","protected":false},"excerpt":{"rendered":"

                    With an Office 365 account, you can create or schedule Teams meetings from Outlook. It\u2019s a straightforward process, but the functionality is limited to users with a Microsoft Office 365 […]<\/p>\n","protected":false},"author":53,"featured_media":75690,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[24],"tags":[10442,10396,10419],"class_list":{"0":"post-75707","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-how-to","8":"tag-microsoft-office","9":"tag-microsoft-outlook","10":"tag-microsoft-teams"},"acf":[],"aioseo_notices":[],"featured_image_src":"https:\/\/helpdeskgeek.com\/wp-content\/pictures\/2024\/01\/preview-media-how-to-schedule-a-teams-meeting-in-microsoft-outlook-1.jpg","author_info":{"display_name":"Sodiq Olanrewaju","author_link":"https:\/\/helpdeskgeek.com\/author\/solanrewaju\/"},"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t