{"id":77769,"date":"2024-04-12T06:00:00","date_gmt":"2024-04-12T10:00:00","guid":{"rendered":"https:\/\/helpdeskgeek.com\/?p=77769"},"modified":"2025-01-31T16:08:12","modified_gmt":"2025-01-31T21:08:12","slug":"how-to-make-an-email-group-in-outlook","status":"publish","type":"post","link":"https:\/\/helpdeskgeek.com\/how-to-make-an-email-group-in-outlook\/","title":{"rendered":"How to Make an Email Group in Outlook"},"content":{"rendered":"\n
\"How<\/a><\/figure>\n\n\n\n

Creating an email group (also known as a contact group) in Microsoft Outlook helps sending emails to a specific set of people easier and quicker. We\u2019ll show you how to make an email group, use the group, edit the group, and delete the group, in Outlook\u2019s web, desktop, and mobile versions.
<\/p>\n\n\n\n

In case you don\u2019t know, an email or contact group in Outlook is a set of multiple email addresses. You create a group, add people to that group, and then use that group\u2019s name to send emails. This way, you only have to enter the group\u2019s name in Outlook\u2019s To field to send your email to multiple people at once.\n<\/p>\n\n\n\n

Create an Email Group in Outlook on the Web\n<\/span><\/h2>\n\n\n\n

If you use Outlook in a web browser on your computer, the following steps will help you create, edit, and delete a contact group.\n<\/p>\n\n\n\n

Make a Group\n<\/span><\/h4>\n\n\n\n
    \n
  1. Launch a web browser, head over to Outlook.com<\/a>, and sign in to your account.
    <\/li>\n\n\n\n
  2. Select People<\/span> in the left sidebar.
    <\/li>\n\n\n\n
  3. Choose the down-arrow icon next to New contact<\/span> and select New contact list<\/span>.<\/li>\n<\/ol>\n\n\n
    \n
    \"How<\/figure>\n<\/div>\n\n\n
      \n
    1. Select the Contact list name<\/span> field and type a name for the group. This is the name you\u2019ll use when sending emails.<\/li>\n<\/ol>\n\n\n
      \n
      \"How<\/figure>\n<\/div>\n\n\n
        \n
      1. Select Add email addresses<\/span> and type the email addresses you want to add to the group.
        <\/li>\n\n\n\n
      2. Select the Description<\/span> field and add a description for the group.
        <\/li>\n\n\n\n
      3. Choose Create<\/span> to finish creating the group.
        <\/li>\n<\/ol>\n\n\n\n

        Edit a Group\n<\/span><\/h4>\n\n\n\n

        To view or remove the group members, do this:\n<\/p>\n\n\n\n

          \n
        1. Select People<\/span> in the left sidebar on Outlook.com.
          <\/li>\n\n\n\n
        2. Select Your contact lists<\/span> and choose the email group to edit.
          <\/li>\n\n\n\n
        3. Select Edit<\/span> on the far right.<\/li>\n<\/ol>\n\n\n
          \n
          \"How<\/figure>\n<\/div>\n\n\n
            \n
          1. View or delete the group members, then choose Save<\/span>.<\/li>\n<\/ol>\n\n\n
            \n
            \"How<\/figure>\n<\/div>\n\n\n

            Delete a Group\n<\/span><\/h4>\n\n\n\n
              \n
            1. Select People<\/span> in Outlook\u2019s left sidebar.
              <\/li>\n\n\n\n
            2. Select Your contact lists<\/span> and choose the group to remove.
              <\/li>\n\n\n\n
            3. Select Delete<\/span> at the top.<\/li>\n<\/ol>\n\n\n
              \n
              \"How<\/figure>\n<\/div>\n\n\n
                \n
              1. Choose Delete<\/span> in the prompt.
                <\/li>\n<\/ol>\n\n\n\n

                Make an Email Group in Outlook for Desktop\n<\/span><\/h2>\n\n\n\n

                If you use Outlook\u2019s app on your Windows computer, use the following steps to make, alter, and remove a contact group.\n<\/p>\n\n\n\n

                Make a Group\n<\/span><\/h4>\n\n\n\n
                  \n
                1. Open Outlook<\/span> and select People<\/span> in the left sidebar.
                  <\/li>\n\n\n\n
                2. Choose New Contact Group<\/span> at the top.<\/li>\n<\/ol>\n\n\n
                  \n
                  \"How<\/figure>\n<\/div>\n\n\n
                    \n
                  1. Select the Name<\/span> field and type a name for the group.<\/li>\n<\/ol>\n\n\n
                    \n
                    \"How<\/figure>\n<\/div>\n\n\n
                      \n
                    1. Select Add Members<\/span> and choose how you want to add people to the group:
                      <\/li>\n\n\n\n
                    2. From Outlook Contacts<\/span>: This option lets you pick people from your Outlook contact list.
                      <\/li>\n\n\n\n
                    3. From Address Book<\/span>: This option allows you to select people from your address book.
                      <\/li>\n\n\n\n
                    4. New Email Contact<\/span>: With this option, you can create a new email contact and add that contact to the group.
                      <\/li>\n\n\n\n
                    5. Choose Save & Close<\/span> at the top to finish making the group.
                      <\/li>\n<\/ol>\n\n\n\n

                      Edit a Group\n<\/span><\/h4>\n\n\n\n
                        \n
                      1. Open Outlook<\/span> and select People<\/span> in the left sidebar.
                        <\/li>\n\n\n\n
                      2. Find the email group to edit, right-click the group, and select Edit Contact<\/span>.
                        <\/li>\n\n\n\n
                      3. You can review all the group members. To remove a contact, select that member and choose Remove Member<\/span> at the top.<\/li>\n<\/ol>\n\n\n
                        \n
                        \"How<\/figure>\n<\/div>\n\n\n
                          \n
                        1. Make sure to select Save & Close<\/span> at the top to save the changes.
                          <\/li>\n<\/ol>\n\n\n\n

                          Delete a Group\n<\/span><\/h4>\n\n\n\n
                            \n
                          1. Launch Outlook<\/span> and select People<\/span> in the left sidebar.
                            <\/li>\n\n\n\n
                          2. Locate the email group to remove, right-click the group, and choose Delete<\/span>.<\/li>\n<\/ol>\n\n\n
                            \n
                            \"How<\/figure>\n<\/div>\n\n\n

                            Can You Create an Email Group in Outlook for Mobile?\n<\/span><\/h2>\n\n\n\n

                            Unfortunately, Outlook\u2019s app for iPhone and Android doesn\u2019t allow users to create email groups<\/a>. The app allows you to view and add contacts, but you can\u2019t make contact groups.\n<\/p>\n\n\n\n

                            However, you can use the contact groups created in Outlook\u2019s web or desktop version in the mobile app.\n<\/p>\n\n\n\n

                            How to Send an Email to a Contact Group in Outlook\n<\/span><\/h2>\n\n\n\n

                            After creating an email group, you can send an email to all members of the group. Doing so is as easy as sending an email to an individual person. You type in the group name instead of someone\u2019s email address in the To field, and Outlook sends your email to everyone included in that group.\n<\/p>\n\n\n\n

                              \n
                            1. Launch Outlook<\/span> in your web browser, on your PC, or on your iPhone or Android phone.
                              <\/li>\n\n\n\n
                            2. Compose the email you want to send to an email group.
                              <\/li>\n\n\n\n
                            3. Select the To<\/span> field and start typing an email group\u2019s name. Choose the correct group name from Outlook\u2019s suggestions.<\/li>\n<\/ol>\n\n\n
                              \n
                              \"How<\/figure>\n<\/div>\n\n\n
                                \n
                              1. Fill in the rest of the email fields the usual way and send the email.
                                <\/li>\n<\/ol>\n\n\n\n

                                Outlook will deliver the email to everyone in the selected email group.\n<\/p>\n\n\n\n

                                From now on, you can use the group\u2019s name instead of individual email addresses in the To field to email several people at once\n<\/p>\n\n\n\n

                                Make Sending Emails to Several People at Once Easier in Outlook\n<\/span><\/h2>\n\n\n\n

                                If you send emails to a specific set of people often, ease your job by making an email groupand letting Outlook send the email to individuals in that group. This feature makes emailing several people at once easier, faster, and more convenient, as you don\u2019t have to type individual email addresses in the To field.\n<\/p>\n\n\n\n

                                We hope the guide helps you set up the feature, so you can work less and do more with Outlook on your devices. Happy emailing!\n<\/p>\n","protected":false},"excerpt":{"rendered":"

                                Creating an email group (also known as a contact group) in Microsoft Outlook helps sending emails to a specific set of people easier and quicker. We\u2019ll show you how to […]<\/p>\n","protected":false},"author":38,"featured_media":77770,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[24],"tags":[10442,10396],"class_list":{"0":"post-77769","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-how-to","8":"tag-microsoft-office","9":"tag-microsoft-outlook"},"acf":[],"aioseo_notices":[],"featured_image_src":"https:\/\/helpdeskgeek.com\/wp-content\/pictures\/2024\/04\/ms-outlook-1.webp","author_info":{"display_name":"Mahesh Makvana","author_link":"https:\/\/helpdeskgeek.com\/author\/mmakvana\/"},"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t